Welcome to the New Users Quick Start Guide:

We are thrilled to welcome you to the Entourage Family! If you're wondering where to start, this article is the perfect place. We'll cover logging in, deadlines, menu tabs, adding staff members, permissions, uploading photos, using your ladder, and managing your account. We believe these tools are essential for creating an outstanding yearbook project. So, let's get started!

Log In to the Website

1. Go to www.entourageyearbooks.com. You will be taken to the Home Page for all Users, where you can gain access to your yearbook site.
    
2. Click on the LOGIN link at the top of the page. This should open a page where you’ll fill in the User ID and Password you provided. You may also log in with your Google login at the bottom of the page. If you are a new user, you can register using the link below the login button.

3. After entering your login information, click Login. If you can’t remember your username and/or password, you can click on the link " Forgot your Username/Password? Click Here.” You can also enter the email address associated with your user ID during account set-up.

4. Once logged in, you’ll notice the current yearbook project at the top of the page. Click the blue Open button associated with that yearbook project. As you move into your next yearbook project, you’ll see more projects available under the Project List section.

Home Page and Tab Navigation

If you are unsure where to begin, our “Yearbook Checklist” will guide you in the right direction.  Our “Yearbook Checklist” gives you a rundown of where to start and where to go from there.  Here are some main points to keep in mind when getting started with your yearbook.

• Manage Tab: This tab allows you to manage everything about your account. You can pay invoices and account information. Set up your staff and their permissions on the website, as well as their tasks. Organize your pages in your yearbook ladder along with anything that has been uploaded for you to use in building your book.
   
• Upload Tab—This tab allows you to upload everything you need to complete your yearbook. You can upload photos, pages, covers, and other documents that you may need. You can also upload pictures directly from Instagram, Facebook, Dropbox, and Google Drive.
   
• Sell Tab—This tab allows users to set up yearbook sales with pricing and deadlines for your school's sales. There are also options for tiered pricing to customize your yearbook store.
   
• Create Tab— This tab allows you access to your yearbook pages to begin designing [For EDOnline Users Only].  Design your cover and create your student portrait pages, which we call “People Pages.”  
   
• Help Tab— This tab is the key to contacting us with any questions you may have.  We also have online tools to help you right away.  Video Tutorials, e-guides, and quick start guides are available immediately.  You can also sign up for our online training sessions. 
   

Setting Up New Users On the Website

It’s now time to set up your staff users and manage their permissions to what you want them to have access to. 

1. Click on the link Manage Users under the Manage Tab.
2. Click on the Create New User button.
3. Be sure to fill in all fields for each member, making sure this user status is set to Approved User.
4. Assign the Staff Member Type.
5. Click Save User.

Note: There are three different Member Types: Administrator, Editor, and Staff User.  Each member type has a different level of access to the yearbook.  You can set these levels under the Manage Account section.  To give a staff member access, you must select Approved User.  If you need to remove a staff member at any time, click on the member's name from the Yearbook Staff Page and select Rejected.  The Administrator has full access to all yearbook information.  This option should only be used for Yearbook Advisors.

Manage Permissions

Here, you can set the access level for your Staff members and Editors.  They have been preset with our suggestions, but you can update them to fit your needs. 

1. Click on the link Manage Permissions under the Manage Tab.
2. For each option, select Yes or No to manage what each Editor and Staff member can access.
3. Once you are satisfied with your selections, click Update Permissions.

Viewing Videos And Other Help Documents

Click here to view our library of help videos.

Uploading and Managing Photos

There are many different ways you and your staff can upload and manage photos for your yearbook, but the most common way is listed below.

1. Click on the Upload tab on the top menu of your dashboard. Or use the Upload Photos button on the right menu.
2. Select a folder to which you wish to upload your photos, or create a new one.
3. Click Browse to select photos from your computer.  (You can also drag files from your desktop onto the file upload window.)  The uploading process will start automatically.

There are several other options for uploading photos, including emailing photos, utilizing the LiNK website, and the Entourage Mobile App. View the Uploading Photos help page for more details.

Upload Via Facebook and Instagram, Dropbox, and Google Drive

You can easily import your images to your yearbook account by selecting Manage Photos and clicking on the icon for the platform you want to upload. Once you choose the platform from which you want to upload photos (Facebook, Instagram, Dropbox, Google Drive), you must log in with your credentials. After you log in, your photos from your desired platform will be imported, and then you can select what photos you would like to upload and what category you would like to upload into.
 

Managing Your Photos

You can organize your photos by category.  When users and other staff members upload photos, you want to have different categories available that allow you to find the photos you need later.

1. On the Manage Photos page, click on Create Photo Category.
2. Enter your new category name and a brief description.
3. If your new category is a sub-category, choose a parent category for it to be under.
4. Then click Done.

When managing your photos, you can also select, move, delete, rotate, and download photos and categories.

Using The Yearbook Ladder

From the ladder screen, you can submit your completed yearbook for production, preview and spellcheck pages, and access the designer for specific pages.  You also have the option to assign pages to your yearbook staff within the Page Details. To get to the Ladder, navigate to the Manage tab, then select Manage Ladder. Here are some things you can do in your page details:

• Section: Organize your pages by sections using the options from our drop-down menu.
• Title: If your yearbook follows a particular theme, add a title to organize your pages better.
• Due Date: Keep your staff organized by creating deadlines for completing their assigned pages.
• Status: You can change the status of your pages by either listing them as placed, locked, finalized, or hiding your page using our newest feature, Locked & Hidden.
• Your Page Notes show when the selected page was last updated and who updated the page.

How To Apply Pages To Your Yearbook Ladder (InDesign Users)

1. Click Assign Page on a blank page on your ladder. (NOTE: your account must be set up to INDESIGN to see this, if you do not see your pages have “Assign Page” on them, please contact your account manager). 
2. Click the Select Page button next to the page you would like to apply.
3. Click Update Ladder after you have applied the page to your ladder.
4. Once you have uploaded all your pages to the ladder, you are ready to submit them for production.

It is very important to make sure there are no other changes needed before you click the Submit for Production button. If you submit and need to make additional changes, charges will apply.

Moving Pages

When you’ve created your pages for your yearbook, but would like to change the location where the pages appear, you can move page spreads.  This button is found in the left toolbar of the page designer. You can move, insert a blank spread, or delete any undesired spread from your page designer.  After you are satisfied with the location in which your page appears, click Confirm Page Moves.  If you are dissatisfied with your page moves, you can click Reset Page Moves, which will allow you to start over.  
In Advanced Page Moves, you can move individual pages rather than the entire two-page spread.   

Manage Account

Yearbook Advisors can update account information such as contact information, book specs, and the delivery date.  Any changes made will be sent directly to your account manager.  You can even view your price change if you decide to add upgrades to your yearbook so you can determine if it is within your yearbook budget. To find Manage Account, navigate to the Manage tab and select Manage Account at the top of the list.